Rules of the Association

The below are the Rules of the Association. By way of explanation, rules printed in bold type are mandatory and may not be altered by a local Association. They may, from time to time be updated by order of the Board of the Party.

Rules typed unemboldened are local additions/variations and may be altered by resolution of a General Meeting of the Association.  

It has been anticipated for some time that the Party will issue new Model Rules but this project has been set back not least by the holding of two general elections.

April 2020

 

RULES OF THE CONSERVATIVE PARTY CONSTITUENCY ASSOCIATIONS

(The Mandatory Rules are indicated in bold type.  The Advisory Rules are not emboldened.).

1          NAME AND AFFILIATION

1.1       The name of the Association shall be “Beaconsfield Constituency Conservative Association” (“the Association”).

1.2       The Association shall be a member of and affiliated to The Conservative and Unionist Party (referred to in this Constitution as “the Party”) and shall at all times be bound by the Constitution of the Party.

 

2          OBJECTS

The Objects of the Association shall be to sustain and promote the objects and values of the Party in the Parliamentary constituency of Beaconsfield (“the Constituency”); to provide an effective campaigning organisation in the Constituency; to secure the return of Conservative Candidates at elections; and to raise the necessary funds to achieve these objectives; to contribute to the central funds of the Party.

 

3          MEMBERSHIP

3.1       The Association shall only comprise Party Members (as defined in Article 4 of the Constitution of the Party) who shall pay subscriptions in accordance with the provisions of Articles 5 and 6 of the Constitution.

3.2       All members of the Association shall be bound by these Rules and the Constitution of the Party.

3.3       All members of the Association shall have the right to attend and vote at any General Meeting (including an Annual or Special General Meeting) of the Association or Branch of which they are members, save that no member of the Association may vote at any meeting of the Association unless he has been a Party Member for at least three months prior to the date of the meeting.

3.4       Any person who has ceased to be a member of the Party and the Association shall have no rights or interest in the property or funds of the Association.

3.5       The Executive Council may by a majority vote suspend or terminate the membership of the Association of any member whose declared opinions or conduct shall, in its judgement, be inconsistent with the objects of the Association.  Similarly, the Executive Council may refuse membership of the Association for the same reasons.

3.6       In such circumstances, the Executive Council shall write forthwith to the individual giving him notice that his membership has been withdrawn or that his membership of the Association has been refused (as the case may be).

3.7       Before such power is exercised, at least fourteen days written notice shall be given to the person concerned, indicating in that notice the course of action which the Executive Council is minded to take and afford the opportunity to the person of appearing before the Executive Council to make representations as to why such action should not be taken.

3.8       Subject to the provisions of Article 59 of the Constitution, any person so expelled in accordance with this rule shall not be eligible for renewed membership of the Association without the express approval of the Executive Council.

3.9.1    The Executive Council shall immediately inform the Board if it expels or refuses membership to any member in accordance with Article 55 of the Constitution. 

3.9.2    Should an expelled member wish to appeal to the Board, such appeal must be lodged with the Secretary of the Board within 14 days of expulsion and the substantive grounds for an appeal must be lodged with the Secretary of the Board within 28 days of expulsion.

3.10     Where the Board has refused to confirm the expulsion from or non-admission to the Association of a Party Member, such person shall be admitted back into membership of the Association, or granted membership of the Association, as the case may be.

 

4          HONORARY POSITIONS

4.1       The Association shall elect a President who shall, ex-officio, be a member of the Executive Council, who shall be an Officer of the Association under the provisions of Paragraph 5.1.4 below.

4.2       The President shall chair and conduct the business of the Annual General Meeting of the Association and act as Returning Officer in all elections for Officers of the Association.

4.3       The Association may appoint, as Vice-Presidents, individuals who have made an outstanding and valuable contribution to the Association.

 

5          OFFICERS

5.1       The Officers of the Association will be the management team of the Association and shall comprise

5.1.1    A Chairman;

5.1.2    Two Deputy Chairmen;

5.1.3    A Treasurer, where the office is not combined into that of the Membership Deputy Chairman;

5.1.4    Two other Officers not subject to Rule 5.4, one shall be the elected Chairman of the CWCC, and one shall be the elected Chairman of Conservative Future ( known as the Disraeli Group).

5.2       One Deputy Chairman shall have particular responsibility for co-ordinating within the Constituency Association the formulation and development of policy ideas and initiatives, and political campaigning (“the Political Deputy Chairman”),  and shall chair the Political Committee.

5.3       The other Deputy Chairman, who may also be the Treasurer, shall have particular responsibility for fund-raising and membership within the Constituency Association (“the Membership Deputy Chairman”) and shall represent the Association in dealing with matters of finance with the Party.

5.4       The Officers of the Association shall be individually elected by members of the Association annually at the Annual General Meeting of the Association or, if a Special General Meeting is called pursuant to a resolution of the Board of the Party in accordance with the provisions of Paragraph 15 of Schedule 6, at that Special General Meeting.

5.5       No Officer shall hold the same office for more than three consecutive years save that the Executive Council may, upon a motion put and voted upon by it by secret ballot, (and subject to the approval of the Area Management Executive) invite any Officer who has held the same office for three years to offer himself for re-election to that office for no more than one further year.

5.6       If an Officer elected at the Annual General Meeting ceases to hold office, for whatever reason, the Executive Council shall have power to elect a successor to serve until the next Annual General Meeting.

5.7       The Officers of the Association shall ex-officio be members of all Committees of the Executive Council and of Constituency and Branch Committees and if any Officer so requests, he may be entitled to notices of all Committee meetings.

5.8       The Officers of the Association shall have day to day responsibility for the management and administration of the Association but shall report to and implement any decision of the Executive Council.  The actions of the Officers shall not be inconsistent with any decision of the Executive Council or the objects of the Association.

5.9       Within 28 days of assuming office, the Officers of the Association shall prepare a plan of objectives and activities for the forthcoming year (“the Strategy Plan”) which shall be presented to the next meeting of the Executive Council.  The Strategy Plan shall also be submitted to the Area Management Executive within 28 days of the Officers assuming office.

5.10     Not less than one month prior to the Annual General Meeting of the Association each year, Officers of the Associations shall:

5.10.1  prepare all Association accounts which shall be submitted for audit or certification by a person or persons appointed by the Association and a certified true copy of the duly audited or certificated statements of accounts shall be available for all members of the Association and shall be sent to the Area Management Executive immediately following the Annual General Meeting of the Association; and

5.10.2  produce a Constituency Report which shall be available for all members of the Association and shall be sent to the Area Management Executive immediately following the Annual General Meeting of the Association and shall include the following information:

5.10.2.1   the number of members in the Association and the change in membership over previous year;

5.10.2.2   the number of active Branches including details of new or closed Branches over the year;

5.10.2.3   details and activity of Association Committees;

5.10.2.4   details of campaigning and political activity during the year, including details of Local Government Candidates and the results of elections;

5.10.2.5   names and addresses of the Association’s trustees;

5.10.2.6   a summary of the activities of any Branch of the Association.

 

6          EXECUTIVE COUNCIL

6.1       The Association shall have a governing body which shall be known as the Executive Council which shall comprise

6.1.1    The President of the Association;

6.1.2    The Officers of the Association;

6.1.3    Three elected representatives from each ward or polling district Branch, one of whom shall be an Officer of the Branch,  plus an additional member for every completed two hundred members of the branch.

6.1.4    Three representatives of each committee, as established under Paragraph 6.5.2 below;

6.1.5    One representative being elected by Conservative members of any District and County Council in which the constituency is situated, who are members of the Association and live in the constituency.

6.1.6    The Conservative Member of Parliament for the constituency and/or Prospective Parliamentary Candidate and the Conservative Member of the European Parliament and/or the Prospective European Parliamentary Candidate, in a non-voting capacity;

6.1.7    The Agent of the Association, in a non-voting capacity;

6.1.8    The Chairman of the Area Management Executive (“the Area Chairman”) (or another member of the Area Management Executive, nominated by the Area Chairman) for the Area in which the Association is situated, in an advisory and non-voting capacity;

6.1.9    Such person as is appointed by the Board of the Party for the purpose in an advisory and non-voting capacity.

6.1.10   Up to eight persons co-opted by the Executive Council

 

6.2       The Chairman of the Association shall be chairman of the Executive Council and in his absence the Executive Council shall be chaired by one of the Deputy Chairmen.

6.3       The Agent shall act as Secretary to the Executive Council.

6.4       The Executive Council shall meet not less than twice every year.  Additional meetings may be held at the discretion of the Chairman or request of the Executive Council.

6.5       The Executive Council shall have the following powers and responsibilities:

6.5.1    The Executive Council shall have the power (subject to any resolutions of the Association made at an Annual General Meeting or a Special General Meeting) to deal with all matters affecting the Association and its membership, and to exercise control over all ward and polling district Branches and specialist committees or groups. 

6.5.2    The Executive Council may, pursuant to paragraph 6.8 below, establish such committees of the Association as it shall think fit.

6.5.3    The Executive Council shall elect annually two members of the Association to be its representatives on the Area Council for the Area in which the Association is situated.

6.5.4    The Executive Council shall make provision for the collection of subscriptions in respect of Party Membership. 

 

6.6       Funds of the Association

6.6.1    The Funds of the Association shall be under the control of the Executive Council.

6.6.2    The Executive Council shall appoint not less than three signatories for Association bank accounts, bank drafts or cheques or similar documents which shall always require signature by two authorised signatories.

 

6.7       Notice of meetings

6.7.1    The Chairman of the Association shall give not less than 14 days notice of each meeting of the Executive Council to each member of it and such notice shall

6.7.1.1 State the date time and venue for the meeting;

6.7.1.2 Give an Agenda together with the draft minutes of the last meeting for approval by the Executive Council.

6.7.2    Business not specified in the notice convening the meeting may be considered and dealt with only by leave of the Chairman provided that two-thirds of those present and entitled to vote agree to treat such business as urgent.

6.7.3    In an emergency, and at the absolute discretion of the Chairman of the Association, the Chairman may summon a meeting of the Executive Council at shorter notice to deal only with the business stated in the notice convening the meeting.

 

6.8       Committees of the Association

6.8.1    Any committee established by the Executive Council pursuant to paragraph 6.5.2 above shall adopt Rules which accord with the Constituency Association Guide to Best Practice.

6.8.2    The minutes of any meeting of any Committee of the Association shall be sent to the Chairman of the Association and Agent forthwith after approval.

6.8.3    The Executive Council may resolve to disband any committee of the Association established under paragraph 6.5.2 above at any time and for any  reason provided that prior notice of the proposed resolution shall be given in the Agenda for the meeting.

 

6.9    POLITICAL COMMITTEE

6.9.1    Pursuant to paragraph 6.5.2 above,  there shall  be a Political Committee which shall comprise:

6.9.1.1 The Officers of the Association

6.9.1.2 Two Representatives appointed by each  Branch of the Association to  include the Conservative Future Committee and the Conservative Women's Constituency Committee which may appoint standing deputies for their                                 representatives.

6.9.1.3 Up to five further persons co-opted by the Political Committee.

6.9.2.   The Political Committee shall meet not less than three times a year.

6.9.3.   Subject to approval by the Executive Council,  the Political Committee may appoint such sub-committees as may be deemed necessary.

 

6.10. CONSERVATIVE WOMEN'S CONSTITUENCY COMMITTEE

6.10.1. Pursuant to paragraph 6.5.2. above, there  shall be a Conservative Women's Constituency Committee (CWCC) which shall comprise:

6.10.1.1  One representative appointed by each Branch; .

6.10.1.2. One representative appointed by the Women's Section  of each Branch where such a section exists;

6.10.1.3. Up to ten further persons co-opted by the CWCC.

6.10.2. The function and powers of the CWCC shall be:

6.10.2.1. To consider and discuss matters especially affecting women electors and women's organisations.

6.10.2.2.   To assist with recruiting and training a body of women to work for the  Association at elections or at such other times as may be required.

6.10.2.3.   To undertake such publicity work and to organise such social functions or other activities as may be delegated by the Executive Council.

6.10.3   The Committee shall meet not less than four times a year and the quorum for  meetings shall be ten.          

6.10.4.  The Committee shall hold an Annual Meeting in advance of the Association Annual  General Meeting  for the purposes of:

6.10.4.1  Electing the  Officers prescribed in paragraph 6.10.5 below;

6.10.4.2  Appointing three representatives to the Executive Council.

6.10.4.3  Receiving the Committee Chairman’s report on the Committee's work in the previous year.

6.10.5.  The Officers of the Committee shall be: a President, Chairman, two Deputy  Chairmen, Honorary  Secretary and Honorary Treasurer.  No one of them shall hold the same office for more than three consecutive years but the Committee may, upon a motion put and voted upon it by secret ballot, invite any Officer who has held the  same office for three years to offer himself for re-election to that office.

6.10.5.1 Notice  of the Annual General  Meeting  shall  be given at least twenty-one  days before the date of the meeting and shall require nominations for   Officers and other vacancies to be made and seconded not later than seven clear days before the date of the meeting, provided that, if no nomination   for a particular office or vacancy is so received, nominations made for that office or vacancy at the meeting shall be valid.

6.10.5.2.  Any member of the Committee shall be entitled  to submit nominations and where the number of nominations exceeds the number of  vacancies to be  filled voting shall be by  ballot at  the meeting.

6.10.5.3  The Chairman of the CWCC shall serve on the Executive Council and shall   be an Officer of the Association

 

6.11    CONSERVATIVE FUTURE CONSTITUENCY COMMITTEE

6.11.1  Pursuant to paragraph 6.5.2 above, there shall be a Conservative Future  Constituency Committee. It shall be drawn from members of the Association aged between 15 and 35 years.

6.11.2.  The Committee shall meet at least once a year and shall hold an annual meeting before the end of March at which it shall:-

6.11.2.1  Elect its own officers shown in Rule 7.4

6.11.2.2  Appoint three representatives to the Executive Council.

6.11.2.3   Transact such business as may be brought before it providing that does not  breach Rule 7.3.

6.11.3.4   The Committee shall have power to adopt its own Rules, providing that  they do not contravene the Rules of the Association and are approved by the  Executive Council.

 

6.12    BRANCH CHAIRMANS COMMITTEE

6.12.1 Pursuant to paragraph 6.5.2 above there shall be a Branch Chairmans Committee which shall comprise:

6.12.1.1 The Officers of the Association and the Chairman of each Branch.

6.12.1.2 The Committee shall meet not less than twice a year.

6.12.1.3. The Committee shall transact such business as may be brought before it providing that it does not breach rule 7.4.

 

7          WARD OR POLLING DISTRICT BRANCHES

7.1       Branches of the Association may be established in wards or polling districts in the Constituency consisting of all members of the Association resident in or connected with the ward or polling district.

7.2       The Executive Council shall determine the precise number and boundaries of Branches within the Constituency having regard to the particular circumstances of that Constituency.  No Branch shall be formed unless so authorised by the Executive Council.

7.3       The functions of a Branch shall be to work to sustain and promote the objects and values of the Party and carry out the objects of the Association within the ward or polling district, subject to the directions of the Executive Council.

Officers of the Branch

7.4       Each Branch shall consist of the following Officers:

7.4.1    A President

7.4.2    A Chairman;

7.4.3    Two Deputy Chairmen, one of whom shall have particular responsibility for co-ordinating the formulation and development of policy ideas and initiatives, and political campaigning within the Branch; and the other shall have particular responsibility for fund-raising and membership within the Branch, and who also may be the Treasurer;

7.4.4    A Treasurer, where the office is not combined into that of one of the Deputy Chairmen;

7.4.5    A Secretary and such other Officers as may be decided by the Branch.

Branch Committee

7.5       Each Branch shall have a Committee (“The Branch Committee”) which shall consist of the Officers and such number of members as is decided by the Branch to be representative of its membership in the Branch and necessary for its adequate working.  The Officers shall be elected at the Branch Annual General Meeting in accordance with the Rules for Ward or Polling District Branches annexed hereto.

Funds and property

7.6       The Branch Committee shall have power to raise funds and (subject to any directions of the Executive Council, including a direction preventing a Branch from holding a bank account) to control its funds, but such funds shall belong to the Association.  Any property other than cash in hand or monies on current or deposit account at the bank shall be vested in the Trustees of the Association in accordance with the provisions of Paragraph 17.1 below.

7.7       Branches shall pay annually to the central fund of the Association a quota agreed upon between the Executive Council and the Branch concerned.

7.8       The Branch Committee shall appoint not less than three signatories for bank and other accounts, of whom any two shall be required to sign any necessary documents.

7.9       All Branch accounts shall be submitted for audit or certification by a person or persons appointed by each Branch and a certified true copy of the duly audited or certificated statements of accounts shall be sent to the Treasurer of the Association immediately following the Annual General Meeting of the Branch.

7.10     Upon request from the Chairman of the Association or the Executive Council, a Branch shall provide forthwith such information as is requested relating to the affairs of the Branch, including information relating to finances and membership.

 

Rules of the Branch

7.11     Each Branch of the Association shall adopt Rules for Ward and Polling District Branches in the form annexed to these Rules of Conservative Party Constituency Associations. Such Rules (or any amendments thereto) shall be submitted to the Executive Council for approval.

Power to disband Branches

7.12     The Executive Council shall have power to disband any Branch, subject to the provisions of paragraph 7.14 below, and the entire assets of any disbanded Branch shall belong to the Association, and any assets not already vested in the Trustees of the Association shall be handed over to the Officers of the Association.

7.13     Before any Branch is disbanded, the following procedure shall apply:

7.13.1  Not less than twenty-eight days' notice shall be given in writing to the members of the Branch of the meeting of the Executive Council at which the disbanding of the Branch is to be proposed, inviting the Branch to send not more than two Officers or representatives of the Branch to attend such meeting and show cause why the Branch should not be disbanded.

7.13.2  If, after hearing such Officers or representatives (not exceeding two) of the Branch who may attend the said meeting of the Executive Council, the Executive Council resolves that the Branch shall be disbanded, notice of the resolution shall be given in writing to the members of the Branch and the resolution shall not take effect for a period of fourteen days from the date when notice of the resolution is given.

7.13.3  Within fourteen days of the giving of the notice referred to in paragraph 7.14.2 above (as the case may be), if any six members of the Branch is aggrieved by the decision of the Executive Council, they may appeal to the Area Management Executive (as defined in Part VI of the Constitution) for the Area in which the Association is situated.

7.13.4  Any appeal to the Area Management Executive shall follow such procedure as the Area Management Executive shall in its absolute discretion shall decide.

7.13.5  If either the Executive Council or the Branch members who appealed to the Area Management Executive are aggrieved by the decision of the Area Management Executive, they may appeal to the Board which shall follow such procedure to hear the appeal as the Board shall in its absolute discretion decide.  The Board shall give a decision on the appeal, in writing, which shall be final and binding on the parties and not subject to review of any kind.

 

8          AGENT

8.1       The Executive Council shall have power to appoint a certificated Agent who shall be responsible to the Executive Council for supervising the work of the Party organisation throughout the constituency.

8.2       The Agent shall be a non-voting member of the Executive Council.

8.3       The Agent will work with and support the management team of the Association.

8.4       The Agent shall receive notices of and be entitled to attend all committee and other meetings of the Association and Branches, but shall not be entitled to vote.

8.5       In relation to Agents first employed by the Association before 28th March 1998:

8.5.1    there shall be a written Contract of Employment between the Association and the Agent;

8.5.2    the salary shall be based on the recommendation of the Board and shall be negotiated between the Agent and the Officers;

8.5.3    the Association shall pay the Agent’s expenses and allowances based on the recommendations made from time to time by the Board;

8.5.4    the Association shall pay the employer’s contribution to the Agent’s Superannuation Fund provided that the Agent also pays the appropriate contribution.

8.6       In the case of Agents first employed after 28th March 1998, the form and provisions of the contract shall be as determined by the Board.

8.7       The Officers of the Association, the Agent and such member of the professional staff of the Party appointed by the Board for the purpose shall agree a Management Development Programme for the Agent.

8.8       All decisions on the appointment and termination of employment of the Agent will be discussed jointly between the Officers of the Association and such member of the professional staff of the Party appointed by the Board for the purpose.

8.9       The Executive Council shall have the power to appoint such other paid staff as it may think fit.

 

9          ANNUAL GENERAL MEETING

9.1       The Annual General Meeting of the Association shall be held before the end of March each year, being within three months of the end of the Associations’ financial year each year, for the following purposes:

9.1.1    To receive and adopt the audited or certificated accounts of the Association prepared in accordance with the provisions of paragraph 5.10.1 above;

9.1.2    To receive and adopt the Constituency Report prepared by Officers of the Association in accordance with Paragraph 5.10.2 above;

9.1.3    To elect the Officers in accordance with paragraph 5.4 above;

9.1.4    To elect Honorary positions within the Association in accordance with paragraphs 4.1 and 4.3 of these Rules;

9.1.5    To appoint auditors or such other persons who may be qualified to certify accounts;

9.1.6    To transact such other business as may be brought before it.

9.2       Notice of the Annual General Meeting shall be given to each member of the Association at least twenty-one days before the date of the meeting and shall require nominations for Officers and other vacancies to be made and seconded not later than seven clear days before the day of the meeting; provided that if no nomination for a particular office or vacancy is so received, nominations made for that office or vacancy at the meeting shall be valid.

 

10        SPECIAL GENERAL MEETINGS

10.1     A Special General Meeting of the Association may be summoned at any time by

10.1.1  the Chairman of the Association, or

10.1.2  upon a petition signed by not less than fifty members of the Association or 10% of the total membership of the Association for the previous year (whichever is less) sent to the Secretary of the Executive Council of the Association requesting him to convene such a meeting; or

10.1.3  upon a resolution of the Board of the Party.

10.2     Upon the summoning by the Chairman of a Special General Meeting or the receipt by the Secretary of such a petition, or the making of a resolution by the Board, a Special General Meeting shall be held not less than fourteen nor more than twenty-eight days later.

10.3     Notice of the Special General Meeting shall be given to every member of the Association.  The business of the meeting shall be stated in the notice convening it and no other business shall be discussed. 

10.4     Where in the judgement of the Officers, or such as are available for consultation, an emergency has arisen demanding an immediate meeting, the period of notice shall be such as they consider appropriate in the circumstances.

 

11        GENERAL MEETINGS

11.1     Notice of the Annual General Meeting and of any other General Meeting of the Association shall be given in accordance with one or other of the following provisions: either

11.1.1  by written notification to every member of the Association; or

11.1.2  By sending an individual notice

11.1.2.1   to each member of the Executive Council; and

11.1.2.2   to the Secretary of each Branch and Committee of the Association together with sufficient copies of the notice for distribution; and

11.1.2.3   to each Secretary of each subscribing Conservative Club; and by advertising in at least one local newspaper(s) as the Executive Council shall deem appropriate.

11.2     If any member fails to receive proper or adequate notice, such shall not prevent the holding of the meeting or invalidate any resolutions made or elections undertaken at it.

11.3     The Area Chairman (or another member of the Area Management Executive, nominated by the Area Chairman) for the Area in which the Association is situated shall be given notice of and may attend any general meeting of the Association in an advisory and non-voting capacity.

11.4     Such person as is appointed by the Board of the Party for the purpose shall be given notice of and may attend any General Meeting of the Association in an advisory and non-voting capacity.

 

12        QUORUM

12.1     For all General Meetings of the Association the quorum shall be not less than 50 members or 10% of the total membership of the Association (whichever is less).

12.2     The quorum of the Executive Council and of its Committees shall be one-fifth of their respective members, except that the quorum shall in no instance be less than three.

 

13        VOTING AT MEETINGS

13.1     At all meetings of the Association, including meetings of the Executive Council and its Committees, voting shall be by a show of hands in the first instance except that

13.1.1  in relation to the election of Officers, voting shall be by secret ballot;

13.1.2  in relation to the re-adoption of a sitting Member of Parliament or any other matter, if either the Chairman (at his discretion) directs or upon one-third of members present and entitled to vote so requesting, the voting shall be by secret ballot. 

13.2     Except where expressly provided otherwise, any motion at any meeting of the Association, including meetings of the Executive Council and its Committees shall be carried on a majority vote.

13.3     The Chairman (or chairman of the meeting) shall have a second or casting vote in all cases where the voting is declared to be equal.

 

14        DISPUTES

14.1     The Executive Council may and, if so requested by any Branch of the Association, shall submit any dispute or difference arising in connection with the Association or any of its Branches to the Area Management Executive for the Area within which the Association is situated with a view to the Area Management Executive bringing about a settlement of such dispute or difference.  Such submission shall be made within 56 days of notification of the said dispute to the Executive Council.

14.2     If the Area Management Executive fails to bring about a settlement acceptable to all parties to the dispute or difference, the Executive Council may and, if so requested by any Branch of the Association, shall submit any such dispute or difference to the Board which shall give a decision upon, or take such steps as it thinks fit to bring about a settlement.  Any decision given in writing by the Board shall be final and binding on all parties to the dispute or difference and not subject to review of any kind.

 

15        SELECTION OF CANDIDATES

15.1     The Executive Council shall when required establish a Candidate Selection Committee, the members of which shall be:

15.1.1  The Chairman of the Association;

15.1.1 (a) The President of the Association

15.1.2  Other members of the Association appointed by the Executive Council in accordance with guidance published by the Committee on Candidates of the Board (as established under Schedule 6 of the Party Constitution);          

15.1.3  The Agent, who will act as Secretary to the Candidates Selection Committee, and not be entitled to vote;

15.1.4  Such person as is appointed by the Board of the Party for the purpose, who shall be invited to attend all meetings of the committee in an advisory capacity and not be entitled to vote.

15.2     Selection of Parliamentary Candidates

15.2.1  Whenever it may be necessary to initiate the procedure to adopt a Prospective Parliamentary Candidate, the Candidate Selection Committee shall, through the Chairman or other Officer of the Association, act in consultation with the Committee of the Board on Candidates and, as far as is practicable, shall follow the procedure published by the Committee on Candidates of the Board (as established under Schedule 6 of the Constitution).  In any case the following procedure shall apply:

15.2.2  Where there is no sitting Member of Parliament, the Candidate Selection Committee shall recommend not less than three Candidates for interview by the Executive Council (“the recommended list”).  The recommended list shall not be published.

15.2.3  Upon receipt of the recommended list, the Executive Council shall nominate not less than two Candidates for consideration by a General Meeting of the Association.

15.2.4  Where the Executive Council by secret ballot and with the approval of the Board, agree that it would be in the interest of the party to reselect their candidate from the previous parliamentary election, the Executive shall present their sole candidate for adoption at a Special General Meeting of the association called for that purpose.

15.2.5  The Chairman of the Association shall convene a General Meeting of the Association which shall select the Prospective Parliamentary Candidate.

 

Sitting Members of Parliament

15.2.6  A sitting Member of Parliament shall be required to make a written application to the Executive Council should he wish to seek re-adoption to stand again for Parliament.  The Member of Parliament shall be kept fully informed of the Association's intentions and shall have the right to be heard by a General Meeting of the Association before any steps are taken to consider other Candidates.  The decision relating to re-adoption should be reached in reasonable time having regard to mutual convenience.

15.2.7  Should the Parliamentary boundaries of the constituencies be subject to redistribution, then the sitting Member of Parliament shall have the right to submit himself for selection for any constituency which may incorporate any part of his old constituency notwithstanding that there may be a Member of Parliament for another part of the constituency, or for any other constituency where a vacancy is notified, and the procedure for selection shall be as determined by the Board from time to time.

 

15..3        Selection of Local Government Candidates

15.3.1      In the selection of County and District Council Candidates, Branches shall select the Candidates of their choice but no person shall be permitted to stand as a Conservative Candidate unless selected by the branch and approved by the Executive Council.  Thereafter, the general meeting of the Branch shall adopt the Candidate(s). If time does not permit the convening of an Executive Council, the Management team shall have the power to veto a candidate.

15.3.2     If the electoral Area extends beyond the Area of a single Branch the foregoing procedure shall be carried out by the Branches concerned, acting jointly, under the direction of the Executive Council.

 

16        SUSPENSION OF THE ACTIVITIES OF AN ASSOCIATION

Upon the calling of a Parliamentary General Election or By-Election in the Constituency, the activities of the Association and of its Branches shall be suspended until after polling day. No resolution shall be necessary to bring this provision into effect.

 

17        TRUSTEES

17.1     All the freehold, leasehold and other property of the Association and its Branches, save only cash in hand and monies on current or deposit account with the bank, shall be vested in not less than two nor more than four Trustees (who shall be members of the Party) appointed to hold office as Trustees by the Association at a General Meeting.

17.2     All property of the Association for the time being vested in the Trustees and the proceeds of sale and the income thereof shall be held upon trust for the Association absolutely, and the Trustees shall execute a trust deed in such form as the Board shall from time to time determine and such form as from time to time so determined shall form part of the Mandatory Rules under this Schedule.

 

18        INTERPRETATION

18.1     Schedule 1 of the Party Constitution shall have effect in these Rules.

18.2     The Executive Council shall have power to deal with any matter not provided for in these Rules.

 

19        ALTERATION OF THE RULES

19.1     The Mandatory Rules of the Association, within the meaning of Article 42.2 of the Constitution, being those in bold type within these Rules of Constituency Associations shall not be amended or altered other than in accordance with the provisions of Article 92 of the Constitution. 

19.2     Subject to the provisions of Paragraph 19.1 above, a General Meeting of the Association shall have the power to amend, to add to, or to rescind such rules of the Association which are not Mandatory Rules by a vote in favour of such a resolution consisting of not less than two-thirds of those present and voting at the meeting provided that any such change in the Rules shall not be inconsistent with the Mandatory Rules.

19.3     Notice of the proposed alteration must reach the Chairman of the Association in writing at least fourteen days before the day of the meeting.  Notice of the proposed alteration shall be given to members of the Association at least seven days before the meeting in accordance with Paragraph 11.1 above.